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Centralized automated cataloging of health science materials in the MLC/SUNY/OCLC shared cataloging service.

Since February 1976, The Medical Library Center of New York, with the assistance of the SUNY/OCLC Network, has offered, on a subscription basis, a centralized automated cataloging service to health science libraries in the greater metropolitan New York area. By using workforms and prints of OCLC record (amended by the subscribing participants), technical services personnel at the center have fed cataloging data, via a CRT terminal, into the OCLC system, which provides (1) catalog cards, received in computer filing order; (2) book card, spine, and pocket labels; (3) accessions lists; and (4) data for eventual production of book catalogs and union catalogs. The experience of the center in the development, implementation, operation, and budgeting of its shared cataloging service is discussed.

Book Classification

Subject cataloging practices in North American medical school libraries.

A survey of North American medical school libraries was made to determine current trends in subject cataloging practices. First, responses from 114 of these libraries are recorded and analyzed in the following areas: subject heading authority lists employed; use of the divided versus the dictionary catalog; and the form in which local subject authority files are kept. Then, focusing on 78 libraries that use MeSH in combination with a divided catalog, a further analysis of responses is made concerning issues relating to subject cataloging practices: updating the subject catalog to conform to annual MeSH changes; use of guide cards in the catalog; use of MeSH subheadings; filing conventions; and related issues. An attempt is made to analyze the extent to which these libraries vary from NLM practices. Suggestions are offered for formulating subject cataloging practices for an individual library. Finally, while it is concluded that MeSH and the Current Catalog are useful tools, a more detailed explication of the use of MeSH and NLM cataloging practices would be beneficial.

Cataloging

Problems of medical subject cataloging.

The subject catalog of the University of Colorado Medical Center Library is examined in considerable detail. Annual revisions of the subject catalog required by annual revisions of the subject heading authority list used, NLM's MeSH, are analyzed in terms of man-hours required for the effort and the effect on the catalog's structure. It is contended that, in a divided catalog, changes of headings on a one-for-one equivalency basis are no more difficult than they would be in a computerized catalog, but that in many-for-one changes the manual catalog and the machine catalog face exactly the same dilemma and in the same magnitude, the only solution in either case being the reexamination of many entries. The proliferation of subheadings is shown to present particularly vexing problems in catalog revision. A plea is made to recognize the MeSH system for what it is, a legitimate compromise between the descriptor-oriented terms of a computer coordinate-indexing system, and the subject-heading-oriented terms of the conventional card catalog.

Automation

A description of the catalog division project at the College of Physicians of Philadelphia Library.

This paper describes the procedures used at the Library of the College of Physicians of Philadelphia to divide its ninety-year-old dictionary card catalog. The division was necessitated by overcrowding, obsolete subject headings, and lack of a complete authority list which resulted in like materials being scattered throughout the catalog under several headings. Two catalogs were created: the historical-biographical catalog, representing all works published before 1950 and all works of historical or biographical nature; and the current catalog, containing all works published from 1950 on, excepting historical or biographical materials. The 1950- catalog was further divided into name and subject catalogs, and the subject section was revised according to MeSH. The project was completed in about two years. As a result, searching time has been much reduced, and the library is able to take advantage of the annual revisions of MeSH to update the subject catalog.

Cataloging

The need to standardize descriptive cataloging.

Because there are too many ways to describe a book, its presence may not be discovered in a bibliography or catalog. Standardized descriptive cataloging is needed to solve this problem and also to eliminate wasteful duplication of cataloging. The Anglo-American Cataloging Rules and the COSATI Standard disagree on choice of main entry, and the Library of Congress does not follow the AACR all of the time. But the essence of standardized cataloging is widespread availability and general acceptance of the data, regardless of principles followed. Local adaptations in standard cataloging data are necesary, but those which affect all copies of a book, not just unique features of particular copies, must be made available for use by all libraries by correction of the standard cataloging data. The national structure for communicating standard cataloging data today is mainly printed tools, but tomorrow local library terminals on-line to a shared computer data bank may provide the instantaneous access needed. The problem of getting the wider community of library users to standardize their citation practices is more difficult to solve, but hope for improvement lies in making access to standard data easier.

Cataloging

The NLM current catalog.

When the National Library of Medicine acquired a computer to augment its publication program, the intent was to present in one medium an index to journal articles and a catalog of books and new serial titles. The computer programs designed for indexing were unsatisfactory for cataloging, however; so two publications were issued, the Index Medicus and the NLM Current Catalog. The Current Catalog features separate name and subject sections, added volumes, and technical reports. The Express Cataloging Service was one of the first attempts to increase the speed and coverage of the Catalog. Shared cataloging with the Library of Congress, the Countway Library at Harvard, and the Upstate Medical Library in Syracuse, New York, have also contributed to the efforts toward improving this library service. An additional shared cataloging program, this time with the National Medical Audiovisual Center, is expected to be implemented shortly.

Catalogs, Library

Mechanization of library procedures in a medium-sized medical library: XVI. Computer-assisted cataloging, the first decade.

After ten years of experimentation in computer-assisted cataloging, the Washington University School of Medicine Library has decided to join the Ohio College Library Center network. The history of the library's work preceding this decision is reviewed. The data processing equipment and computers that have permitted librarians to explore different ways of presenting cataloging information are discussed. Certain cataloging processes are facilitated by computer manipulation and printouts, but the intellectual cataloging processes such as descriptive and subject cataloging are not. Networks and shared bibliographic data bases show promise of eliminating the intellectual cataloging for one book by more than one cataloger. It is in this area that future developments can be expected.

Cataloging

Survey of the card catalog in medical libraries.

A survey of present uses and arrangement of medical library card catalogs was made in order to determine current practices and trends. Attention was focused on the influences of MeSH on the card catalog. The results indicate that the prevalent type of card catalog found in medical libraries is the divided catalog. In addition, it appears that this catalog arrangement is gaining acceptance, and the trend is toward division. MeSH has an effect on the organization of the card catalog; libraries indicate that it is an influential factor in the decision to divide the catalog.

Catalogs, Library

Government documents and the online catalog.

Prior to planning for implementing the NOTIS system, the Vanderbilt Medical Center Library had not fully cataloged its government publications, and records for these materials were not in machine-readable format. A decision was made that patrons should need to look in only one place for all library materials, including the Health and Human Services Department publications received each year from the central library's Government Documents Unit. Beginning in 1985, these publications were added to the library's database, and the entire 7,200-piece collection is now in the online catalog. Working with these publications has taught the library much about the advantages and disadvantages of cataloging government documents in an online environment. It was found that OCLC cataloging copy is eventually available for most titles, although only about 10% of the records have MeSH headings. Staff time is the major expenditure; problems are caused by documents' irregular nature, frequent format changes, and difficult authority work. Since their addition to the online catalog, documents are used more and the library has better control.

Cataloging

Cooperative cataloging from the participants' point of view: a record of SUNY'S and Countway's experiences.

This paper describes the procedures and practices adopted for the cooperative cataloging program between NLM, Countway, and the Upstate Medical Center, Syracuse. Catalogers were trained by NLM, and the two libraries communicated data and queries by means of TWX and, later, IBM terminals. A description is given of how books are selected for cataloging, and details are given as to how conflicts in cataloging practice are settled. Further results of such cooperation are given, such as the addition of Upstate's holding symbol in Current Catalog. Statistics of work done are given, and impending changes are mentioned.

Boston

A union catalog of monographs: another approach.

The rationale for and the production of the 1977 TALON Union Catalog of Monographs are described. The 158,859 records include the existing machine-readable records for six health sciences libraries plus the cataloging of six others, converted by matching other data bases and by keypunching. The method and costs of production are discussed. Use of Computer-Output-Microfiche (COM) significantly decreased the cost and time required for publication. The $.076 unit cost per entry, with both author and title access for the COM method, is almost one-half the unit cost for the previous method which offered only main-entry access. The TALON Catalog compares favorably with the Midwest Medical Union Catalog. The addition of the title index significantly increases its usefulness. However, the unique feature of the TALON Catalog may be its machine-readable form which offers the potential for quantitative analyses of health sciences library collections. Such data may be essential for rational management of limited library funds.

Books

Catalog card production with a programmable terminal.

Application of a programmable terminal and printer to the cataloging task of a small medical library is described. The application is independent of a computer; the terminal is used in "local" mode only. Full sets of catalog cards are produced, following a single typing of descriptive cataloging data and tracings. Books can be cataloged the same day they are received. Actual cost per book is just over a dollar, for equipment rental, card stock, and the cataloger's time at the console, after call number, tracings, and main entry for the book have been determined.

Catalogs, Library

Mechanization of library procedures in the medium-sized medical library. IV. Physical characteristics of the acquisitions-cataloging record.

Acquisitions-Cataloging records stored on magnetic tape by the Washington University School of Medicine Library were examined to determine frequency and average length of record components and their alphabetization requirements in a book catalog. Data from this study of 4,708 records will be used in adaptation of the Library's computer-based cataloging system to greater machine capabilities. The first of these two papers compares measurements found for WUSML records with those reported in studies of conventional catalog cards. The number of sorting positions used to alphabetize entries and causes of sort failure are examined in the second paper (Number V) which will be found on page 71 of this issue of the BULLETIN.

Cataloging

An online tests catalog for clinical laboratories.

An attempt to integrate an online catalog for clinical laboratory tests in a university hospital medical computing environment is presented here. The need for such a catalog is evident, due to the dynamic changes in the area, new tests, and new test methods. Physicians are able to access the catalog through department terminals. The catalog has been designed and implemented as a relational database, including seven tables. Context-sensitive help screens are available at any step, as well as specific instructions for each laboratory.

Catalogs as Topic

A comprehensive reference catalog of human skin DNA virome reveals novel viral diversity and microenvironmental influences.

UNLABELLED: Human skin serves as a dynamic habitat for a diverse microbiome, including a complex array of viruses whose diversity and roles are not fully understood. A total of 2,760 skin metagenomes from 6 published skin studies were collected. A skin virome catalog was constructed using standard methods in the viromics field. Viral characteristics were identified through cross-cohort meta-analysis and used to characterize viral features across different skin environments. We identified 20,927 viral sequences, which clustered into 2,873 viral operational taxonomic units (vOTUs), uncovering a substantial breadth of viral diversity on human skin. The results also highlight significant differences in viral communities that are associated with varying skin microenvironments. The oily skin is enriched in Papillomaviridae, the dry skin area is enriched in Autographiviridae and Inoviridae, and the moist skin is enriched in Herelleviridae. We also investigated the relationship between bacteriophages and bacteria on the skin surface. We found that skin bacteria such as Pseudomonas, Klebsiella, and Staphylococcus are predicted to be infected by phages from the class Caudoviricetes. This comprehensive skin DNA viral catalog significantly advances our understanding of the virome's role within the skin ecosystem. IMPORTANCE: This study presents a comprehensive reference catalog of the human skin DNA virome, constructed from 2,760 metagenomic datasets collected globally. It identified 20,927 viral sequences, with 90.85% representing previously unknown viruses, greatly expanding our understanding of skin viral diversity. The findings reveal significant differences in viral communities between distinct skin microenvironments (oily, dry, and moist) and highlight close interactions between bacteriophages and their bacterial hosts, suggesting a potential role for the virome in maintaining microbial balance and skin health. This extensive skin viral catalog constitutes a crucial resource for future epidemiological and therapeutic research, potentially facilitating the development of novel phage therapies and diagnostic markers for skin disorders.

Humans

Cost-performance analysis of cataloging and card production in a medical center library.

The unit cost of cataloging current English language monographs was studies and compared with the cost of purchasing catalog cards from a commercial source. Two hypotheses were proposed: (1) in-library costs for cataloging and card production are higher than those for the purchased-card method; (2) throughput time is faster for the in-library method. In addition, the data can be used to develop an analytical cost-performance model for administrative purposes. The data presented support the hypotheses. The model developed provides a mechanism for arriving at a cost for different levels of service and can be used to measure the performance of other alternative methods of cataloging. Implications for the use of CATLINE are discussed and suggestions for further studies are described.

Cataloging

Thoughts on cataloging and classification in a small medical library.

This article is based on experience with small library collections. It is an effort to point out some of the problems in cataloging and classification, to arouse an interest in self-analysis on the part of the small library, and to offer some suggestions as to how the small institution can streamline techniques and economize on meager resources with no loss of value to the card catalog. It is recognized that the catalogs in many small libraries are unsuited for their tasks as a result of adhering to philosophies of larger institutions. The small institution has neither the need nor resources for such completeness in cataloging and classification. Deviation from standard rules is not advocated. However, consistency in treatment is advised and adherence in depth to standard rules is questioned.

Book Classification