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Description of the computer-based patient record and computer-based patient record system. CPRI Work Group on CPR Description.

Computer-based patient records and computer-based patient record systems support health care effectiveness and efficiency with appropriate safeguards for confidentiality. Achieving a health information infrastructure with computer-based patient records supported by fully integrated computer-based patient record systems is obviously a process of incremental steps. However, CPRI believes significant benefits in health care delivery are certain to be realized over the full course of this process.

Computer Communication Networks↗

Privacy Act of 1974; addition of routine uses to an existing system of records--HRSA. Notification of an addition of routine uses to an existing system of records.

In accordance with the requirements of the Privacy Act, the Health Resources and Services Administration (HRSA) is publishing a proposal to add three new routine uses for the records in System of Records 09-15-0056, National Vaccine Injury Compensation Program (VICP), BHPr/ HRSA/HHS. HRSA proposes to specify the categories of records in the system, and to expand the list of routine use in record disclosures to include disclosures for research purposes, disclosures to annuity brokers, and disclosures to employees of life insurance companies for the purposes of providing benefits to recipients under the VICP.

Forms and Records Control↗

Software reference guide: correspondence control, record tracking, and record completion.

This is the eleventh article in a multipart software reference guide series which began in the September 1986 issue of JAMRA. The focus of this month's article is correspondence control, record tracking, and record completion applications. Like all articles in the series, this one is intended to assist medical record professionals as they seek ways to enhance the efficiency and effectiveness of the medical record services they provide.

Catalogs, Commercial as Topic↗

The MOSORIOT medical record system (MMRS) phase I to phase II implementation: an outpatient computer-based medical record system in rural Kenya.

The authors of this paper describe the second phase of the implementation of the Mosoriot Medical Record System (MMRS) in a remote health care facility on the outskirts of Eldoret, Kenya, located in sub-Saharan Africa. We describe of the collaboration between Indiana University (IU) and the Moi University (MU), and the process that led to the development of the computer-based Mosoriot Medical Record System (MMRS) is provided. We then provide the conceptualization and initial implementation of this basic electronic medical record system. We also describe the different processes for assessing the MMRS' effects on health care, including time-motion studies and a strict implementation plan that is necessary for the successful implementation of the system. The MMRS project has many features that make it significant in the domain of CBPR systems. It may serve as a model for establishing similar, basic electronic record systems in the developed and developing world. In developing countries there are few (if any) projects that have attempted to implement such a system. This paper describes the planning, end-user education to new technologies, and time-motion studies necessary for the successful implementation of the MMRS. The system will be used to improve the quality of health data collection and subsequently patient care. It will also be used to link data from ongoing public health surveys and this can be used in public health research programs of the Moi University.

Attitude to Computers↗

Electronic patient record for N.N. Burdenko Neurosurgical Institute: on the road to paperless patient record.

The paper is devoted to one of a number of highways of medical informatics: a road from traditional paper patient record (PPR) to future paperless patient record (PLPR). This road runs via modem electronic patient record (EPR), usually blending together electronic and paper technologies of gathering, storing, retrieving, presentation and legalization of data. The following is based on the experience of modelling, engineering, deployment, support and evolution of electronic patient record for N.N. Burdenko neurosurgical institute. Three basic facets of the problem will be discussed: technological, psychological and legal.

Medical Records Systems, Computerized↗

[Structured documentation of patients' medical records. A new record structure for emergency admissions is coming].

INTRODUCTION: In recent years a range of efforts to shorten the length of stay (LOS) for patients admitted to hospitals has been tested. Some studies indicate that this might be accomplished by rigorous planning of patient pathways and structured documentation of medical records. In this study the effect of a structured case record model was tested. METHODS: The new record structure was developed using predefined requirements for content, placement and presentation of documentation. Instruction of staff was followed by a switch to the new model from one day to the next. Collection of data was carried out three months before and five to eight months after implementation of the model. RESULTS: The department succeeded in including well over 50% of all includable patients. However, the analysis encompassed all includable patients (''intention to treat'' principle). The number of cases analysed was 340 before and 353 after implementation of the model. Average LOS was reduced by 1.1 day from before implementation to after implementation. This was not statistically significant. However, the model was subsequently kept in use by the department. DISCUSSION: This pilot study shows a non-significant tendency to shotening of LOS by using a structured case record model. It is important to pay attention to the practical difficulties of implementing new documentation tools.

Aged↗

A computerized summary medical record system can provide more information than the standard medical record.

We assessed the ability of a computerized outpatient medical record (MR) system, the Summary Time-Oriented Record (STOR), to communicate information to clinicians in two randomized single-blind studies. In the first study, physicians were better able to predict their patients' future symptom changes and laboratory test results from outpatient visits to an arthritis clinic when STOR was added to the standard MR than when the standard MR was used alone. In a separate study, the removal of the standard MR did not result in important decrease in the physicians' ability to predict their patients' symptoms and laboratory test results if they had the option of using the full paper record when they thought they needed it. In 134 (26%) of 514 visits, the physicians exercised this option. We conclude that for outpatient visits, the computerized record system STOR operationally added information to that supplied by the full paper MR. This improved flow of information could improve the clinical decision process.

Arthritis↗

A new tocograph with cassette recording system and separate servo graphic recorder.

In order to register contractional activity, especially in the case of high-risk pregnancies, a tocograph was develop by means of which the contractions are registered by a small cassette recorder, which the patient can carry by about with her. A separate graphic recorder is responsible for the playback and this recorder remains at the doctor's practice. The patient is able to register her contractions herself as the unit is so simple to use. The recording section weighs only 500 grams, including the specially developed pressure transducer with optical distance-meter. The tocograph is produced in series.

Female↗

Standardization of the hospital record for osteopathic structural examination: recording of musculoskeletal findings and somatic dysfunction diagnosis.

The diagnosis of somatic dysfunction is supported by the recording of positive musculoskeletal findings (altered structure, motion, tissue). We conducted a national survey to assess the status of the documentation of this relationship in the hospital setting. The 26 participating osteopathic training hospitals submitted 719 admitting physical examination forms, of which 417 (58%) met study criteria (adult patients on medicine or surgical service with a musculoskeletal examination documented on the chart). On 234 charts (56%), at least one positive finding was recorded but no diagnosis of somatic dysfunction was stated. Of 14 charts with a diagnosis of somatic dysfunction, 10 had a positive musculoskeletal finding recorded. The relationship between positive musculoskeletal findings and somatic dysfunction is not being documented on osteopathic training hospital admitting physical examination forms. Proper documentation of a somatic dysfunction diagnosis and related positive musculoskeletal findings will enable multisite research on the relationship between somatic dysfunction and other health problems documented on the hospital medical record. A multiple data collection system that is workable, reliable, and reproducible was developed as a result of this study.

Hospital Records↗

Elimination of EKG artifacts from EEG records: a new method of non-cephalic referential EEG recording.

A new method for eliminating EKG artifacts from EEGs was reported. Based on the simultaneously recorded EEGs and EKG, the procedure consisted of 4 steps: synchronized partition of the raw EEG record into segments with respect to the QRS complex of the EKG, averaging of the segments time-locked to EKG, repetition of the average artifact synchronized to EKG and subtraction of the estimate of the artifacts from the raw data. This method enabled the elimination of EKG artifacts from EEGs recorded by using the chin or the hand electrode as a reference. Features of the proposed method include: all signals are processed in digital instead of analogue form, the average EKG wave form is computed throughout the subtraction part of the recording instead of being computed only before the subtraction starts, in case of an on-line algorithm, the average EKG wave form is always updated to the point immediately preceding the real time of EKG subtraction, and by using the recursive form of exponential weighted averaging equation, the average EKG wave form can adapt appropriately to a change of the artifact wave form. By the high speed implementation of the procedure, the processed data of multi-channel EEGs can be obtained on-line with a delay of only 200 msec.

Adult↗

The cone electrode: a long-term electrode that records from neurites grown onto its recording surface.

A novel long-term recording electrode combines neural regeneration with a standard wire recording technique. The electrode consists of an insulated gold wire fixed inside a hollow glass cone. A piece of sciatic nerve is placed in the glass cone before implantation in cortex of rat. Cortical neurites grow into the sciatic nerve in the cone from surrounding neurons and their electrical activity is recorded via the wire (or wires) in the cone. This activity increases in amplitude over the first few weeks after implantation and remains stable until termination of the experiment many months later. Activity of both single and multi units has been recorded. The cone electrode opens unique opportunities for studies of neurite growth in vivo, for plasticity studies on a captive set of neurites, for studying the neural correlates of behavior and motor learning, and for accessing the central nervous systems of patients with severe paralysing and communicative disorders.

Animals↗

Comparison of autotriggered memory loop recorders versus standard loop recorders versus 24-hour Holter monitors for arrhythmia detection.

To determine the relative yields of Holter monitoring (HM), memory loop recording (MLR), and autotriggered MLR (AT-MLR), we retrospectively interrogated the very large database of Lifewatch (a Card Guard company and a commercial monitoring company) and compared the results obtained by each method. From among a total database of approximately 100,000 patients, records of 1,800 patients from 2003 were randomly selected and examined, 600 from each of the 3 different monitoring groups. Each session of MLR and AT-MLR was applied for 30 days. For each patient we determined the symptomatic and asymptomatic events that were documented, including those that met predefined immediate physician notification criteria and the time to first notification event. The groups were identical in age and symptoms that necessitated monitoring; fewer women had HM. Information on the type of underlying structural heart disease, if present, and medications taken, if any, was not available to us in this database. The AT-MLR approach provided a higher yield of diagnostic events (e.g., 37, 108, and 216 total patients who had events; 37, 212, and 524 total events; and 6.2%, 17%, and 36% with a diagnostic yield for HM, MLR, and AT-MLR, respectively) and an earlier diagnosis. AT-MLR was also the most effective technique for capturing asymptomatic significant events, such as atrial fibrillation (52 with AT-MLR vs 1 for standard MLR). AT-MLR detected more than half as many asymptomatic episodes of atrial fibrillation (n = 52) as the total number of symptomatic episodes detected by patient activated recording (n = 94), thus confirming the common presence of asymptomatic atrial fibrillation. AT-MLR provided electrocardiographic documentation of tachyarrhythmias (n = 392) more often than MLR (n = 47) or HM (n = 44) and bradyarrhythmias/pauses/atrioventricular block (n = 38) more often than MLR (n = 13) or HM (n = 18). Thus, MLR and AT-MLR provide a diagnosis more often than does HM, thus confirming the benefit of prolonged monitoring. Further, the higher yield of AT-MLR versus MLR demonstrates the significantly enhanced benefit of autotriggered programmable recording.

Adult↗

Relationship of parent driving records to the driving records of their children.

Many studies have shown that young driver crash rates can be influenced by such factors as lifestyle characteristics and licensing systems. However, the influence of parents on their teenage children's crash and violation rates has not received much attention. The present study used data from the North Carolina driver history file to match the crash and violation records of young drivers between the ages of 18 and 21 with those of their parents. Results indicate that children's driving records in the first few years of licensure are related to the driving records of their parents. Children whose parents had three or more crashes on their record were 22% more likely to have had at least one crash compared with children whose parents had no crashes. Likewise, children whose parents had three or more violations were 38% more likely to have had a violation compared with children whose parents had none. Logistic regression models showed that these relationships held when controlling for household type and child gender.

Accidents, Traffic↗

Computerize anesthesia record keeping in thoracic surgery--suitability of electronic anesthesia records in evaluating predictors for hypoxemia during one-lung ventilation.

OBJECTIVE: The aim of this retrospective study was to assess the suitability of routine data gathered with a computerized anesthesia record keeping system in investigating predictors for intraoperative hypoxemia (SpO2 < 90%) during one-lung ventilation (OLV) in pulmonary surgery. METHODS: Over a four-year period data of 705 patients undergoing thoracic surgery (pneumonectomy: 78; lobectomy: 292; minor pulmonary resections: 335) were recorded online using an automated anesthesia record-keeping system. Twenty-six patient-related, surgery-related and anesthesia-related variables were studied for a possible association with the occurrence of intraoperative hypoxemia during OLV. Data were analyzed using univariate and multivariate (logistic regression) analysis (p < 0.05). The model's discriminative power on hypoxemia was checked with a receiver operating characteristic (ROC) curve. Calibration was tested using the Hosmer-Lemeshow goodness-of-fit test. RESULTS: An intraoperative incidence of hypoxemia during OLV was found in 67 patients (9.5%). Using logistic regression with a forward stepwise algorithm, body-mass-index (BMI, p = 0.018) and preoperative existing pneumonia (p = 0.043) could be detected as independent predictors having an influence on the incidence of hypoxemia during OLV. An acceptable goodness-of-fit could be observed using cross validation for the model (C = 8.21, p = 0.370, degrees of freedom, df 8; H = 3.21, p = 0.350, df 3), the discriminative power was poor with an area under the ROC curve of 0.58 [0.51-0.66]. CONCLUSIONS: In contrast to conventional performed retrospective studies, data were directly available for analyses without any manual intervention. Due to incomplete information and imprecise definitions of parameters, data of computerized anesthesia records collected in routine are helpful but not satisfactory in evaluating risk factors for hypoxemia during OLV.

Adult↗

Eye movement training and recording in alert macaque monkeys: 1. Operant visual conditioning; 2. Magnetic search coil and head restraint surgical implantation; 3. Calibration and recording.

PURPOSE: To describe current methodology used to: a) train alert adult macaque monkeys to perform visual fixation tasks, b) implant binocular magnetic scleral search coils and attach a head restraint, and c) precisely record their fixation and pursuit eye movements. METHODS: Animals are trained to sit in a primate chair and manipulate a lever. The animal turns on a laser spot (< 1 degree of arc) by pulling the lever. The spot dims after a variable, randomized period of time (luminance decrement 30-80%) and if the monkey releases the lever within 150-500 msec of dimming, a small bolus of juice is squirted via a servo into the monkey's mouth as a reward. The small size of the spot, the difficulty of detecting the dimming, and the short reaction time required for reward act in concert to assure attentive foveal fixation. After training, a search coil is implanted subconjunctivally in each eye and a polycarbonate head restraint device is attached to the skull. With the animal at the center of magnetic field coils, eye position is then calibrated precisely by requiring the animal to perform the dimming task at known positions of gaze. Fixation, vergence and pursuit eye movements are recorded by rewarding the animal for positioning the fovea of the eye within a small fixation 'window' encompassing the position of a stationary or moving target. A cover test of binocular eye alignment is performed by having the animal view through liquid crystal shutters that can be switched instantaneously from transparent to opaque. These methods have been used to train and to record eye movements in over 20 monkeys, and a representative sample of our experience in eight animals is reported in the Results. RESULTS: Normal monkeys, and monkeys who had strabismus or amblyopia, required an average of 53 days to learn to fixate steadily for a minimum of 5 sec with a dimming-detection performance of at least 75% correct. Implanted coils provided good signals for durations ranging from 4 months to longer than 3 years (average greater than 1 year) before signs of breakage or extrusion. Head restraints under daily use have lasted an average of 11 months (range 5 months to greater than 2 years) before spontaneous detachment. CONCLUSION: The training and surgical techniques described provide an efficient, straightforward method for recording precise binocular eye movements in awake monkeys.

Animals↗

Synchronous recording and review of oesophageal manometry and video fluoroscopy using a portable manometry recorder and PC with integrated digital video acquisition.

We present the technical details of a new system for the synchronous recording and review of a combined oesophageal manometry and video fluoroscopic barium swallow examination. The system developed uses a portable manometry recorder and personal computer (PC) with an integrated digital video acquisition system. These are controlled using software to enable the real time capture of digital video and manometric data throughout the combined examination. The recorded pressure waveforms can then be synchronously displayed on a screen with the recorded digital video of the fluoroscopic barium swallow. This new tool enables both comparative measurement and detailed analysis of the relationship between visualized bolus transport and pressure measurements. It provides for a deeper understanding and improved clinical assessment of complex motility disorders over those obtained when these two modalities are applied separately. The system is easily incorporated into a clinical radiology suite and it is both user and patient friendly. It uses readily available computer hardware together with multimedia software and is a comparatively economical addition to the radiology suite with the manometry analysis available fulfilling the criteria laid down by the Clinical Associates Group of the British Society of Gastroenterology.

Esophageal Motility Disorders↗

Novel method for recording vestibular evoked myogenic potential: minimally invasive recording on neck extensor muscles.

OBJECTIVES: Vestibular evoked myogenic potential (VEMP) has been used to test vestibulocollic reflex. However, VEMP is not stable on elderly patients because of their weak muscular strength. In this study, we tried to record VEMP on median neck extensor muscles with weak muscular contraction STUDY DESIGN: We recorded VEMP from normal subjects and patients by novel and conventional methods. METHOD: Thirty-one normal subjects and 56 patients with vertigo or hearing loss were tested in a seated or prone position without muscular tension. The different electrodes were placed on the median surface at the palpable bottom of the occipital bone. RESULTS: Our response showed a clear negative peak at 13 ms on normal subjects, with reversed polarity compared with VEMP on the sternocleidomastoid muscle. This potential is defined as VEMP caused by the proper latencies, dependency of the strength on sound stimulation, and independence of hearing ability. In the cases of acoustic neurinoma, onset latencies were prolonged or nonexistent. The responses on neck extensor muscles could not be recorded on some elderly patients. CONCLUSION: This new method of recording VEMP is less invasive and suitable for elderly patients.

Adolescent↗

A device for recording automatic audio tape recording.

Adaptation of a commercially available timer for use as a means of operating an audio tape recorder several times during the day is described. Data on a mother's rates of commanding her children were collected via both physically present observer and recorder methods in order to compare the usefulness of the recordings with direct observation. There was a high positive relationship between observer-recorder command rates, with the observer rates being consistently higher, when data were collected via both methods simultaneously as well as at different points in time.

Journal Article↗